The following are policies, procedures & forms that the HOA Board of Directors has put in place to facilitate a smooth and consistent processes within our community. These policies and procedures are simply put in place to facilitate the paperwork that is required by our Covenants, Conditions & Restrictions. These policies are subject to change.

Billing Procedures

1. At the Annual Members Meeting the Board agrees on a budget for the upcoming year and establishes the amount of the annual assessment.
2. On or about December 1 owner assessment bills are sent with a due date of January 1.
3. On or about January 15 reminder notices are sent.
4. On January 31 a Past Due Notice is sent including Interest and Late Charges as permitted by the CC&R.
5. On February 15 a Past Due Notice is sent by First Class and Certified Mail advising that after 45 days unpaid assessments will be turned over to the attorney for collection and that a lien can be placed on the property for the amount of the unpaid assessment plus legal coasts.
6. Past Due Notices are sent at the end of February and the end of March including accrued Interest and Late Charges.
7. On April 1 the matter is turned over the to Attorney for Collection.

Payment Processing

1. Owner checks are deposited within 5 days of receipt into the Association bank account.
2. To preserve privacy copies of checks will not be made or retained unless needed for reasons other than depositing the check.
3. Fees imposed on checks returned for insufficient funds will be added to the unpaid assessment and billed to the owner